Securing your office buildings and premises involves a host of different factors. It all starts with an adequate office security system. In most organisations, a security manager puts the appropriate security measures in place by drawing up a security policy. This policy needs to be based on the latest risk analysis and current legislation. When working in different countries or having offices in multiple countries you need to take this in account as well when creating your security policy and providing the best security in the office for your visitors and employees.

As risks change, so must your office security system

A well-functioning access control system is crucial for your organisation’s security and for efficient management of business processes and procedures. But organisations evolve, as do the risks and threats faced. Which may result in your system no longer meeting your needs and wants. There are several reasons why a new system can be necessary. Switching to a new system and integrating it into your office security system can appear to be a major challenge. But, managed well, it’s a challenge that’s relatively easy to overcome. Nedap can be a great partner when it comes to providing the best office security system.

Aligned processes to improve efficiency

Employees, visitors and suppliers all need access to your organisation’s buildings and networks in a secure way and to what degree? And who determines and monitors that? Various departments play a role in this, including HRM, facility management, IT and security management. And they all have their own systems that operate independently of one another. This makes the process both inefficient and error prone. You need to align business processes better to make your organisation more efficient, future-proof and to provide the best security in the office.

With AEOS, Nedap’s access control system, you get a future-proof solution to help you protect your people, your assets and your buildings. A multifaceted, flexible system, it lets you control physical access to locations ranging from company premises to government buildings, schools, hospitals, airports, production sites and public spaces. It is a great asset within your office security system.

Security management, and access control all comes back to authorizations. We understand that you have specific challenges. The experience and expertise we gained with AEOS and our customers, makes AEOS best of class when it comes to office security and access control.

Automation to increase security

AEOS can help to implement your organizations security policy with a wide range of automated features that are geared towards specific security issues. The events and alarms generated by AEOS can then be given a rapid and appropriate response by the security manager and their team. AEOS is modular, extendable, high secure, end to end encrypted, integrations with best of breed, open development.

As it’s so vital that security processes are followed at all times, especially in emergencies, AEOS offers numerous automation options. For different security levels, you can define the automatic interventions that need to be activated immediately after an event. Access restrictions can be implemented, for example, to give emergency responders space to work.

It’s also easy to automate non-emergency actions, such as sending an email to a badge holder when a replacement badge is requested on their behalf. AEOS sends employees and contractors a reminder when their personal details are about to expire. If photos need to be updated yearly, for example, employees automatically receive a text or email from AEOS to remind them their photo needs replacing.

Security developed for the people who use it

We understand that keeping your office security system up to date is an activity that needs to be handled with the utmost care. Making sure you have the right access control system is essential. We at Nedap understand that switching to a new system is an activity you not often come across, and buying one involves a substantial long-term investment. But, if you choose carefully, there are several benefits – particularly if you choose an access control system designed to keep up with your organisation’s development and security needs over the next ten years.

As a developer of access control systems, we never lose sight of those who use our systems; in everything we do, we put people first. Because, for us, security in the office isn’t just about technology. It’s about people and the way they work and live. We believe that people with the right system are set free from worrying about their office security, and can focus on getting the most out of their work and lives. This is what we mean by Security for life.

The people working for Nedap and their drive combined with the rich and well adapted, well equipped AEOS security system, makes Nedap the best option for a company who takes security serious.

Share your security challenge with us, we’re here to help! We’re happy to talk through how integrating your systems could benefit your office security system specifically. Just get in touch with one of our advisers.

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When you wish to read more about physical identity & access management (PIAM). Download our dedicated whitepaper with all the information concerning this topic.

Frequently asked questions

At a very basic level, access control is a means of controlling who enters a location and when. The person entering may be an employee, a contractor or a visitor and they may be on foot, driving a vehicle or using another mode of transport. The location they’re entering may be, for example, a site, a building, a room or a cabinet. We tend to call it physical access control to differentiate it from access control that prevents people from entering virtual spaces – for example when logging into a computer network.

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If you decide to use an access control system, it’s probably because you want to secure the physical access to your buildings or sites to protect your people, places and possessions. That’s just the start for access control systems though. The right system, used well, can add value in a range of ways. You can use it, and the data it generates, to boost not just security but productivity, creativity and performance.

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Today, physical security is about so much more than locks and bolts. Many modern physical access control systems are IP-based, powered by smart software and able to process large quantities of data. This provides more functionality, flexibility, scalability and opportunities for integration. It also means they’re part of your IT network, so it’s essential they’re protected and upgraded – just like your other IT systems.

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From our perspective, a centralised access control system is always preferable – whether you have just two locations in the same town or hundreds spread around the world. Centralising your access control brings a range of far-reaching benefits.

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For the people using your building, biometrics can give a better experience compared to an access badge. These days, biometrics are used for both identification and verification – sometimes even both at the same time. Being allowed to enter your building just by scanning your hand or face makes access control more convenient than ever.

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Mechanical keys are the simplest form of physical access control and the method many smaller organisations use. Even for a small company, however, using mechanical keys has several flaws and limitations – especially as an organisation gets bigger. Below are just some of the problems presented by using keys.

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