When your organisation changes, your access control system needs to change with the organisation. Providing the best access control system for your office involves a host of different factors. The basis of your systems is the security policy you have in place. Just as your business and the world around you, this policy changes through the years. The choice for the right office access control system is something you do not want to take lightly.

Essential for security and efficiency

A well-functioning access control system is essential for your organisation’s security and for efficient management of business processes and procedures. There are several reasons why office access control systems can be necessary. Switching to a new system and integrating it into your office security system can appear to be a great challenge. But, managed well, it’s a challenge that’s relatively easy to overcome. Nedap can be a reliable partner when it comes to providing the best office access control.

Future-proof access control systems for office buildings

With AEOS, Nedap’s access control system, you get a solution that is future-proof and lets you help protect your people, your office assets and your buildings. It is a multifaceted, flexible system, it lets you control physical access to locations ranging from company premises to government buildings, schools, hospitals, airports, production sites and public spaces. It is a great asset which also lets you handle offline access control.

Scalable and adaptable

The challenge with every security solution is to keep pace with technology developments, security risks and emerging trends. With its smart architecture, which offers optimum scalability and adaptability, AEOS grows with your company. Unlike many other security systems, AEOS isn’t a customised product – it’s standardisation is what makes it so flexible. The unique combination of hardware and software in AEOS enables its features and security levels to be configured specifically for your organisation. When you are in need of offline access control or access control for security doors, it can all be handled by AEOS. This allows you to keep your security system in sync with changing needs in a very simple, cost-effective way.

Standardised for easy integration and collaboration

The standardisation of AEOS also enables collaborations with technology partners, and ensures AEOS can integrate seamlessly with a wide range of third-party solutions and legacy systems. AEOS is compatible with every kind of business structure and can be integrated with all the most commonly used office access control products available today. An interface with third-party databases lets you work from one single source of information, making employee and contractor registration much more

efficient. The information third-party systems can retrieve from AEOS, for example, includes  personal data, identification and verification details, authorisations and rules such as time schedules, access points and authorisation templates. You decide which events to release for export, and exported data can then be used by third-party systems such as PSIM and time tracking systems. AEOS’s extensive interface options also make it easier for employees, visitors and contractors to use your access control system. It can, for example, be linked to room booking systems. So, as soon as a room’s reserved in the booking system, the authorisations for that room are automatically sent to AEOS.

Straightforward to operate

Many companies use different security rules for different groups such as employees, visitors, contractors and vehicles. This means the security system needs access to the relevant data for each group. Given that groups are often managed by different departments, AEOS uses different forms for each group in separate parts of the application. This gives you maximum freedom. You decide who gets to manage which system components and which tasks they perform. Compulsory fields ensure that procedures, such as checking registrations for completeness, are followed.

AEOS integrates seamlessly with your company’s existing verification infrastructure. It supports LDAP and active directory user login authentication. And it’s also really straightforward to select which workstations people can log into and set their associated privileges.

Different aspects of your operations, such as risk management, hospitality and productivity, come together in your security policy. A solid security system enables you to strike the balance between risk management on one hand and freedom of movement for employees and visitors on the other.

User-friendliness was a key focus when developing AEOS as we believe office access control should be designed around the people using it. AEOS’s structure motivates security staff to follow instructions very accurately. And, because it offers extensive possibilities for automating tasks and allows easy registration of responsibilities, it further improves your security levels.

Built around the people who use it

With AEOS, we enable you to protect the physical security of your people, premises and buildings, while also bringing freedom to everyday life and a host of commercial benefits. AEOS’s generous array of features, unique architecture and easy authorisation management enable your organisation to operate as smoothly as possible. And, with many options for integrating other security solutions, from video management to intrusion detection, AEOS provides the optimum security management platform.

Go ahead and share your security challenge with us, we’re here to help! We’re happy to talk through how integrating your systems could benefit your office access control specifically. Just get in touch with one of our advisers.

Want to learn more about our Access Control system?

Download our Access Control brochure

Frequently asked questions

At a very basic level, access control is a means of controlling who enters a location and when. The person entering may be an employee, a contractor or a visitor and they may be on foot, driving a vehicle or using another mode of transport. The location they’re entering may be, for example, a site, a building, a room or a cabinet. We tend to call it physical access control to differentiate it from access control that prevents people from entering virtual spaces – for example when logging into a computer network.

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If you decide to use an access control system, it’s probably because you want to secure the physical access to your buildings or sites to protect your people, places and possessions. That’s just the start for access control systems though. The right system, used well, can add value in a range of ways. You can use it, and the data it generates, to boost not just security but productivity, creativity and performance.

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Today, physical security is about so much more than locks and bolts. Many modern physical access control systems are IP-based, powered by smart software and able to process large quantities of data. This provides more functionality, flexibility, scalability and opportunities for integration. It also means they’re part of your IT network, so it’s essential they’re protected and upgraded – just like your other IT systems.

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From our perspective, a centralised access control system is always preferable – whether you have just two locations in the same town or hundreds spread around the world. Centralising your access control brings a range of far-reaching benefits.

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For the people using your building, biometrics can give a better experience compared to an access badge. These days, biometrics are used for both identification and verification – sometimes even both at the same time. Being allowed to enter your building just by scanning your hand or face makes access control more convenient than ever.

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Mechanical keys are the simplest form of physical access control and the method many smaller organisations use. Even for a small company, however, using mechanical keys has several flaws and limitations – especially as an organisation gets bigger. Below are just some of the problems presented by using keys.

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